[{"data":1,"prerenderedAt":519},["ShallowReactive",2],{"hubs:en":3,"footer:en":25,"content:en:business-expense-categories":344},[4,10,15,20],{"id":5,"type":6,"title":7,"description":8,"path":9},"banks","hub","A bank statement converter that works with any bank","Convert statements from Chase, Barclays, HSBC, SBI, HDFC, CommBank or any other bank to Excel, CSV or QuickBooks, with download tips for each bank.","\u002Fbanks",{"id":11,"type":6,"title":12,"description":13,"path":14},"guides","Bank statement guides: from PDF to spreadsheet, books and tax return","Step-by-step bank statement guides: PDF to Excel, importing into QuickBooks Online and TallyPrime, reconciling in Excel, expense categories and OFX files.","\u002Fguides",{"id":16,"type":6,"title":17,"description":18,"path":19},"formats","Convert bank statements to the file format you need","Convert bank statements from PDF, scan, photo, CAMT.053 or MT940 to Excel, CSV, QuickBooks, Xero, OFX or QIF — and find the file format you need.","\u002Fformats",{"id":21,"type":6,"title":22,"description":23,"path":24},"use-cases","Who uses a bank statement converter, and for what","How bookkeepers, accountants, small businesses, mortgage brokers, tax preparers and individuals use a bank statement converter, and the job it does.","\u002Fuse-cases",[26,27,33,38,39,45,50,56,65,70,78,83,90,98,105,112,119,124,129,134,139,140,148,156,164,169,177,185,190,197,205,213,221,229,234,242,249,257,262,269,276,283,290,298,303,308,313,318,323,328,333,338,343],{"id":5,"type":6,"title":7,"description":8,"path":9},{"id":28,"type":29,"title":30,"description":31,"path":32},"usecase-mortgage","usecase","Bank statement analysis for mortgage brokers and lenders","Turn 12–24 months of borrower bank statements into one categorized, balance-checked spreadsheet for income averages and large-deposit review.","\u002Fmortgage-brokers",{"id":34,"type":29,"title":35,"description":36,"path":37},"usecase-accountants","Bank statement conversion for accountants and bookkeepers","Turn a client's year of PDF statements, scans and photos into balance-checked transactions and import files for QuickBooks, Xero or Excel.","\u002Faccountants-and-bookkeepers",{"id":11,"type":6,"title":12,"description":13,"path":14},{"id":40,"type":41,"title":42,"description":43,"path":44},"guide-mortgage-statements","guide","Bank statements for a mortgage: what lenders ask for and how to prepare them","How many months of bank statements mortgage lenders ask for, what underwriters look for, how large deposits are explained and how to prepare a clean set.","\u002Fbank-statements-for-mortgage",{"id":46,"type":41,"title":47,"description":48,"path":49},"guide-expense-categories","Business expense categories: the list and how to use it","A practical list of business expense categories with bank transaction examples and Schedule C lines, plus how to categorize bank transactions for taxes.","\u002Fbusiness-expense-categories",{"id":51,"type":52,"title":53,"description":54,"path":55},"categorize-transactions","convert","Categorize bank transactions automatically","Categorize bank transactions automatically: upload any statement and get clean payee names, your own categories and rules that always win. Totals in Excel.","\u002Fcategorize-bank-transactions",{"id":57,"type":58,"title":59,"description":60,"path":61,"bank":62},"bank-bancolombia","bank","Convert a Bancolombia statement to Excel","Convert Bancolombia statements (extractos) to Excel or CSV: where to download PDF and XLS, how to open locked PDFs, and how to balance-check every row.","\u002Fbancolombia-statement-to-excel",{"name":63,"country":64},"Bancolombia","CO",{"id":66,"type":52,"title":67,"description":68,"path":69},"convert-csv","Convert a bank statement to CSV","Convert a bank statement PDF, scan or photo to CSV: one clean row per transaction, categorized and balance-checked. Comma or semicolon, any date format.","\u002Fbank-statement-to-csv",{"id":71,"type":58,"title":72,"description":73,"path":74,"bank":75},"bank-chase","Convert a Chase statement to Excel","Convert Chase bank and credit card statements to Excel, CSV or QuickBooks. Where to download Chase PDFs and CSVs, how far back, and how to check totals.","\u002Fchase-statement-to-excel",{"name":76,"country":77},"Chase","US",{"id":79,"type":52,"title":80,"description":81,"path":82},"convert-xero","Convert a PDF bank statement and import it into Xero","Import any PDF bank or credit card statement into Xero: convert it to a Xero statement CSV, check it balances, then import it in a few clicks.","\u002Fbank-statement-to-xero",{"id":84,"type":58,"title":85,"description":86,"path":87,"bank":88},"bank-american-express","Convert an American Express statement to Excel","Export American Express transactions to Excel or CSV, or convert older Amex PDF statements beyond the two-year window. Signs and card members explained.","\u002Famex-statement-to-excel",{"name":89,"country":77},"American Express",{"id":91,"type":58,"title":92,"description":93,"path":94,"bank":95},"bank-hdfc-bank","Convert an HDFC Bank statement to Excel","Convert HDFC Bank account and credit card statement PDFs to Excel or CSV. NetBanking download options, the Customer ID password and Tally tips explained.","\u002Fhdfc-bank-statement-to-excel",{"name":96,"country":97},"HDFC Bank","IN",{"id":99,"type":58,"title":100,"description":101,"path":102,"bank":103},"bank-icici-bank","Convert an ICICI Bank statement to Excel","Convert ICICI Bank account and credit card statement PDFs to Excel or CSV. How far back you can download, the card statement password and Tally tips.","\u002Ficici-bank-statement-to-excel",{"name":104,"country":97},"ICICI Bank",{"id":106,"type":58,"title":107,"description":108,"path":109,"bank":110},"bank-sbi","Convert an SBI bank statement PDF to Excel","Convert SBI bank statement PDFs to Excel or CSV, including password-protected e-statements. Where to get them, which password applies, and Tally tips.","\u002Fsbi-bank-statement-to-excel",{"name":111,"country":97},"State Bank of India (SBI)",{"id":113,"type":58,"title":114,"description":115,"path":116,"bank":117},"bank-bank-of-america","Convert Bank of America statements to Excel or QuickBooks","Convert Bank of America statements to Excel, CSV, QuickBooks (.qbo) or QIF — useful now that BofA's QFX Web Connect downloads have been discontinued.","\u002Fbank-of-america-statement-to-excel",{"name":118,"country":77},"Bank of America",{"id":120,"type":52,"title":121,"description":122,"path":123},"convert-quickbooks","Convert bank statements for QuickBooks Online and QuickBooks Desktop","Convert PDF bank statements to a QuickBooks Online CSV or a .qbo Web Connect file for QuickBooks Desktop — categorized and balance-checked first.","\u002Fbank-statement-to-quickbooks",{"id":125,"type":52,"title":126,"description":127,"path":128},"convert-excel","Convert bank statements to Excel","Convert any bank statement PDF, scan or photo to Excel in seconds. Every transaction categorized and checked against your balances. See it before you pay.","\u002Fbank-statement-to-excel",{"id":130,"type":52,"title":131,"description":132,"path":133},"convert-ofx","Convert bank statements to OFX files","Convert a bank statement PDF, scan or CSV to an OFX file for GnuCash, Xero, Wave, Sage and more. Every transaction is balance-checked before you import.","\u002Fbank-statement-to-ofx",{"id":135,"type":52,"title":136,"description":137,"path":138},"convert-qif","Convert bank statements to QIF for Quicken and other money apps","Convert a bank statement PDF, scan or CSV to a QIF file for Quicken, GnuCash or HomeBank, with clean payees, categories and a balance check before import.","\u002Fbank-statement-to-qif",{"id":16,"type":6,"title":17,"description":18,"path":19},{"id":141,"type":58,"title":142,"description":143,"path":144,"bank":145},"bank-barclays","Convert Barclays bank statements to Excel","Convert Barclays and Barclaycard PDF statements to Excel, CSV or Xero. Where to find seven years of statements online and how to check the balances.","\u002Fbarclays-statement-to-excel",{"name":146,"country":147},"Barclays","GB",{"id":149,"type":58,"title":150,"description":151,"path":152,"bank":153},"bank-bbva-mexico","Convert BBVA México statements (estado de cuenta) to Excel","Convert BBVA México estado de cuenta PDFs to Excel or CSV, including password-protected e-mailed PDFs. Every movement categorized and balance-checked.","\u002Fbbva-mexico-statement-to-excel",{"name":154,"country":155},"BBVA México","MX",{"id":157,"type":58,"title":158,"description":159,"path":160,"bank":161},"bank-caixabank","Convert CaixaBank statements to Excel","Convert CaixaBank PDF extractos to Excel or CSV. Where to find movements and statements in CaixaBankNow, what each file holds, and a balance check.","\u002Fcaixabank-statement-to-excel",{"name":162,"country":163},"CaixaBank","ES",{"id":165,"type":52,"title":166,"description":167,"path":168},"convert-camt053","Convert CAMT.053 files to Excel","Convert camt.053 bank statement XML to Excel or CSV: one row per entry with signed amounts, payee and category, checked against the file's balances.","\u002Fcamt-053-to-excel",{"id":170,"type":58,"title":171,"description":172,"path":173,"bank":174},"bank-commbank","Convert CommBank statements to Excel, Xero, OFX or QIF","Convert Commonwealth Bank statements to Excel, CSV, Xero, OFX or QIF — now that NetBank only exports CSV. Works with PDFs up to seven years back.","\u002Fcommbank-statement-to-excel",{"name":175,"country":176},"Commonwealth Bank (CommBank)","AU",{"id":178,"type":58,"title":179,"description":180,"path":181,"bank":182},"bank-credit-agricole","Convert Crédit Agricole statements to Excel","Convert Crédit Agricole e-relevés to Excel, CSV or OFX. Where to download operations, why history stops at 12 months, and how to convert older PDFs.","\u002Fcredit-agricole-statement-to-excel",{"name":183,"country":184},"Crédit Agricole","FR",{"id":186,"type":52,"title":187,"description":188,"path":189},"convert-credit-card","Convert credit card statements to Excel","Convert credit card statement PDFs to Excel, CSV, QuickBooks or Xero. Charges and payments are signed consistently and checked against the new balance.","\u002Fcredit-card-statement-to-excel",{"id":191,"type":58,"title":192,"description":193,"path":194,"bank":195},"bank-hsbc-uk","Convert HSBC UK bank statements to Excel","Convert HSBC UK bank statements to Excel, CSV or Xero: how to download HSBC PDFs and transaction files, and what the payment codes mean.","\u002Fhsbc-statement-to-excel",{"name":196,"country":147},"HSBC UK",{"id":198,"type":58,"title":199,"description":200,"path":201,"bank":202},"bank-ing-deutschland","Convert ING Germany Kontoauszüge to Excel and CSV","Convert ING Germany (ING-DiBa) PDF Kontoauszüge to Excel or CSV, including transactions older than the 390 days online banking shows. Balance-checked.","\u002Fing-germany-statement-to-excel",{"name":203,"country":204},"ING Deutschland","DE",{"id":206,"type":58,"title":207,"description":208,"path":209,"bank":210},"bank-intesa-sanpaolo","Convert Intesa Sanpaolo statements to Excel","Intesa Sanpaolo exports movements to Excel for only 13 months. Convert older PDF estratti conto to Excel or CSV, balance-checked and categorized.","\u002Fintesa-sanpaolo-statement-to-excel",{"name":211,"country":212},"Intesa Sanpaolo","IT",{"id":214,"type":58,"title":215,"description":216,"path":217,"bank":218},"bank-japan-post-bank","Convert Japan Post Bank passbooks and statements to Excel","Turn ゆうちょ passbook photos and Yucho Direct CSV files into a categorized, balance-checked Excel or CSV file. Download steps, limits and quirks.","\u002Fjapan-post-bank-passbook-to-excel",{"name":219,"country":220},"Japan Post Bank (ゆうちょ銀行)","JP",{"id":222,"type":58,"title":223,"description":224,"path":225,"bank":226},"bank-mbank","Convert mBank statements to Excel","Convert mBank statements to Excel or CSV. Where to export history, why the operation list isn't an accounting record, and how to open a Secure PDF.","\u002Fmbank-statement-to-excel",{"name":227,"country":228},"mBank","PL",{"id":230,"type":52,"title":231,"description":232,"path":233},"convert-mt940","Convert MT940 files to Excel","Convert MT940 statement files (.sta, .mt940) to Excel or CSV: :61: and :86: decoded into dates, signed amounts, payees and categories. Balance-checked.","\u002Fmt940-to-excel",{"id":235,"type":58,"title":236,"description":237,"path":238,"bank":239},"bank-nubank","Convert Nubank statements and faturas to Excel","Turn a Nubank extrato (OFX or PDF) or credit card fatura into Excel or CSV with every transaction categorized and checked against the balances.","\u002Fnubank-statement-to-excel",{"name":240,"country":241},"Nubank","BR",{"id":243,"type":58,"title":244,"description":245,"path":246,"bank":247},"bank-pko-bp","Convert PKO Bank Polski statements to Excel","Convert PKO BP PDF wyciągi to Excel or CSV. Where iPKO keeps statements, what MT940 and camt.053 reports cover, and how to convert older periods.","\u002Fpko-bp-statement-to-excel",{"name":248,"country":228},"PKO Bank Polski",{"id":250,"type":58,"title":251,"description":252,"path":253,"bank":254},"bank-rbc","Convert RBC Royal Bank statements to Excel","Convert RBC Royal Bank eStatements and credit card statements to Excel, CSV or QuickBooks. Where to find them and what happens when an account closes.","\u002Frbc-statement-to-excel",{"name":255,"country":256},"RBC Royal Bank","CA",{"id":258,"type":52,"title":259,"description":260,"path":261},"convert-scanned","Convert scanned bank statements and photos to Excel","Convert scanned bank statements, faxes and phone photos to Excel. Every row is checked against the statement's balances, so a misread digit gets caught.","\u002Fscanned-bank-statement-to-excel",{"id":263,"type":58,"title":264,"description":265,"path":266,"bank":267},"bank-smbc","Convert SMBC (Sumitomo Mitsui) statements and passbooks to Excel","Download SMBC Direct transactions as CSV, or convert older passbook pages and PDFs into a categorized, balance-checked Excel file. Limits explained.","\u002Fsmbc-statement-to-excel",{"name":268,"country":220},"Sumitomo Mitsui Banking Corporation (三井住友銀行)",{"id":270,"type":58,"title":271,"description":272,"path":273,"bank":274},"bank-sparkasse","Convert Sparkasse statements (Kontoauszüge) to Excel","Convert Sparkasse Kontoauszug PDFs to Excel or CSV, or upload CSV-CAMT and CAMT exports. Every transaction categorized and balance-checked.","\u002Fsparkasse-statement-to-excel",{"name":275,"country":204},"Sparkasse",{"id":277,"type":58,"title":278,"description":279,"path":280,"bank":281},"bank-unicredit","Convert UniCredit statements and movement lists to Excel","Download UniCredit movements as Excel, or convert PDF estratto conto, card statements and client PDFs to Excel or CSV — balance-checked and categorized.","\u002Funicredit-statement-to-excel",{"name":282,"country":212},"UniCredit",{"id":284,"type":58,"title":285,"description":286,"path":287,"bank":288},"bank-wells-fargo","Convert Wells Fargo statements to Excel","Convert Wells Fargo bank and credit card statements to Excel, CSV or QuickBooks, beyond the 18-month and 90-day download limits. Balance-checked.","\u002Fwells-fargo-statement-to-excel",{"name":289,"country":77},"Wells Fargo",{"id":291,"type":58,"title":292,"description":293,"path":294,"bank":295},"bank-ziraat-bankasi","Convert Ziraat Bankası statements to Excel","Convert Ziraat Bankası ekstre PDFs, scans and MT940 files to Excel or CSV. Where to find statements online, MT940 for companies, and a balance check.","\u002Fziraat-bank-statement-to-excel",{"name":296,"country":297},"Ziraat Bankası","TR",{"id":299,"type":41,"title":300,"description":301,"path":302},"guide-pdf-to-excel","How to convert a bank statement PDF to Excel","Seven ways to convert a bank statement PDF to Excel, from a free bank download and Excel's Get Data to Adobe, ChatGPT and converters — with pros and cons.","\u002Fhow-to-convert-bank-statement-pdf-to-excel",{"id":304,"type":41,"title":305,"description":306,"path":307},"guide-reconciliation","How to do a bank reconciliation in Excel","How to do a bank reconciliation in Excel: the step-by-step method, a template layout, the formulas to match transactions and a worked example.","\u002Fbank-reconciliation-in-excel",{"id":309,"type":41,"title":310,"description":311,"path":312},"guide-quickbooks-online","How to import a bank statement into QuickBooks Online","How to upload a bank statement to QuickBooks Online: menu path, the 3- or 4-column CSV format, 350 KB and 1,000-line limits, and fixes for failed uploads.","\u002Fimport-bank-statements-into-quickbooks-online",{"id":314,"type":41,"title":315,"description":316,"path":317},"guide-tally","How to import a bank statement into TallyPrime","How to import a bank statement into TallyPrime with Alt+O → Bank Statement, which formats Tally accepts, and what to do when you only have a PDF statement.","\u002Fimport-bank-statement-into-tally-prime",{"id":319,"type":41,"title":320,"description":321,"path":322},"guide-password-pdf","How to remove the password from your bank statement PDF","Remove the password from your own bank statement PDF with Chrome, Preview, Acrobat or qpdf, find your bank's password rule, and convert the statement.","\u002Fremove-password-from-bank-statement-pdf",{"id":324,"type":29,"title":325,"description":326,"path":327},"usecase-tax-preparation","Organize your bank statements for tax preparation","Turn a year of bank and card statements into categorized income and expenses, matched to Schedule C lines, with totals your tax preparer can use.","\u002Ftax-preparation",{"id":329,"type":29,"title":330,"description":331,"path":332},"usecase-small-business","Simple bookkeeping from your bank statements","Turn your business bank and card statements into simple books: every transaction categorized, totals by category and month, ready for your accountant.","\u002Fsmall-business",{"id":334,"type":29,"title":335,"description":336,"path":337},"usecase-personal-finance","Track your spending from bank statements","See where your money goes: turn past bank and credit card statements into a spreadsheet of spending by category and month. No bank login needed.","\u002Fpersonal-finance",{"id":339,"type":41,"title":340,"description":341,"path":342},"guide-ofx-files","What is an OFX file, and how is it different from QFX, QBO and QIF?","What an OFX file is, what's inside it, how it differs from QFX, QBO and QIF, how to open one in Excel, and how to make an OFX file from a PDF statement.","\u002Fwhat-is-an-ofx-file",{"id":21,"type":6,"title":22,"description":23,"path":24},{"id":46,"locale":345,"type":41,"slug":346,"title":347,"description":48,"h1":47,"lead":348,"updated":349,"hub":11,"blocks":350,"faq":491,"related":506,"alternates":507,"path":49,"hubPage":511,"relatedPages":512,"listing":518},"en","business-expense-categories","Business Expense Categories: List With Tax Lines","A practical list for a small business has 15 to 20 expense categories, and the simplest way to choose them is to follow the lines of the tax form you file — Schedule C in the US, the self-employment pages (SA103) in the UK. Below is a ready-to-use list with the bank transactions that typically belong in each, then how to sort a year of statements into it by hand or [automatically](\u002Fcategorize-bank-transactions).","2026-10-28",[351,442,453,458,473,482,487],{"h2":352,"p":353,"table":355,"note":441},"Small business expense categories list",[354],"Use these as your categories, rename them to match your accountant's chart of accounts, and drop the ones you never use. The last column shows where each total usually goes on the US [Schedule C (Form 1040)](https:\u002F\u002Fwww.irs.gov\u002Fforms-pubs\u002Fabout-schedule-c-form-1040), using the 2025 form's line numbers.",{"head":356,"rows":360},[357,358,359],"Category","Typical bank transactions","Schedule C line",[361,365,369,373,377,381,385,389,393,397,401,405,409,413,417,421,425,429,433,437],[362,363,364],"Advertising and marketing","Google Ads, Meta ads, printing, sponsorships, directory listings","8",[366,367,368],"Car and truck","Fuel, parking, tolls, vehicle repairs (if you use actual expenses rather than the standard mileage rate)","9",[370,371,372],"Commissions and fees","Marketplace and platform commissions, sales agent fees","10",[374,375,376],"Contract labor","Payments to freelancers and contractors who aren't employees","11",[378,379,380],"Employee benefits","Staff health plans and other benefit programs","14",[382,383,384],"Insurance","Liability, property and business vehicle insurance (not your own health insurance)","15",[386,387,388],"Interest","Interest on business loans and business credit cards (not the principal)","16a \u002F 16b",[390,391,392],"Legal and professional","Accountant, bookkeeper, lawyer, tax preparer","17",[394,395,396],"Office expense","Postage, printer ink, small office items","18",[398,399,400],"Rent or lease","Office or shop rent; leased equipment and vehicles","20a \u002F 20b",[402,403,404],"Repairs and maintenance","Equipment repairs, building maintenance","21",[406,407,408],"Supplies","Materials and supplies used up in the business","22",[410,411,412],"Taxes and licenses","Business licenses, permits, the employer's share of payroll taxes","23",[414,415,416],"Travel","Flights, hotels, trains and taxis on business trips","24a",[418,419,420],"Business meals","Meals with clients or while travelling for business (generally only 50% is deductible, per [IRS Publication 463](https:\u002F\u002Fwww.irs.gov\u002Fpublications\u002Fp463))","24b",[422,423,424],"Utilities","Electricity, water, phone and internet for business premises","25",[426,427,428],"Wages","Payroll payments to employees (the return uses gross wages from your payroll reports)","26",[430,431,432],"Software and subscriptions","SaaS tools, hosting, domains, app subscriptions","Often 18 or 27b",[434,435,436],"Bank and payment fees","Account fees, card processing fees, wire fees","Often 27b",[438,439,440],"Cost of goods sold","Inventory, raw materials and goods bought for resale","Part III, not Part II","This is general information, not tax advice. Rules on what is deductible, and how much, depend on your country and situation — check with your tax preparer when in doubt.",{"h2":443,"p":444,"ul":446},"Transactions that aren't expenses",[445],"When you categorize bank transactions for taxes, the most common mistakes aren't wrong expense categories — they're things counted as expenses that aren't. Give these their own categories so they stay out of your totals:",[447,448,449,450,451,452],"**Transfers between your own accounts**, including moving money to savings.","**Credit card payments.** The purchases on the card are the expenses; the payment from checking just moves money. Categorize the card statement instead.","**Loan principal.** Only the interest part of a loan payment is an expense.","**Owner's draws and personal spending** from the business account.","**Sales tax or VAT** you collect and pass on to the tax authority.","**Loan proceeds and owner contributions** on the income side — they aren't revenue.",{"h2":454,"p":455},"Expense categories for self-employed people",[456,457],"Sole proprietors and freelancers use the same list, usually shorter: advertising, travel, software, phone and internet, professional fees and supplies cover most of it. Two items cause the most confusion.","**Mixed-use costs** — a phone, a car or internet used for both work and personal life — are deductible only for the business share, so keep a note of the percentage. **Working from home** has its own line on Schedule C (line 30, business use of your home), so don't fold rent or a mortgage payment into Rent or lease. In the US, your own health insurance as a self-employed person is generally deducted elsewhere on the return, not on line 15.",{"h2":459,"p":460,"ul":462,"note":472},"UK: the SA103 expense categories",[461],"In the UK, self-employed people report allowable expenses on the self-employment pages of the Self Assessment return. The short version, [SA103S](https:\u002F\u002Fwww.gov.uk\u002Fgovernment\u002Fpublications\u002Fself-assessment-self-employment-short-sa103s), has nine expense boxes, and mirroring them in your categories makes the return a copy-and-paste job:",[463,464,465,466,467,468,469,470,471],"Costs of goods bought for resale or goods used","Car, van and travel expenses","Wages, salaries and other staff costs","Rent, rates, power and insurance costs","Repairs and maintenance of property and equipment","Accountancy, legal and other professional fees","Interest and bank and credit card financial charges","Phone, fax, stationery and other office costs","Other allowable business expenses (advertising, subscriptions and the like; client entertaining is not allowable)","On the 2026 SA103S, a business with annual turnover below £90,000 may enter just the total expenses instead of each box. You can't claim expenses at all if you use the £1,000 trading allowance. GOV.UK explains what counts in each category in [expenses if you're self-employed](https:\u002F\u002Fwww.gov.uk\u002Fexpenses-if-youre-self-employed).",{"h2":474,"ol":475},"How to categorize bank transactions for taxes",[476,477,478,479,480,481],"**Collect every business account for the full year** — checking, savings and each credit card — so that nothing is counted twice or missed.","**Get the transactions into one spreadsheet.** Download CSV files from your bank, or [convert the PDF statements to Excel](\u002Fbank-statement-to-excel) and combine them into one file.","**Mark the non-expenses first:** transfers, card payments, loan principal and owner's draws.","**Sort by payee and categorize in groups.** Thirty rows of the same supplier take one decision, not thirty.","**Split mixed transactions** — an online order with both business and personal items — and note the business purpose of meals and travel.","**Total by category** with a pivot table or SUMIF, and give the totals plus the detail to whoever prepares the return.",{"h2":483,"p":484},"Can categories be assigned automatically?",[485,486],"Yes — bank feeds in accounting software suggest categories, and a converter can do it before the data ever reaches a spreadsheet. Bank Statement Categorizer gives each transaction a clean payee name and a category from your own list as it reads the statement. You can rename, add or remove categories; when you correct one, you can turn it into a rule (\"description contains X → category\") so the same payee is categorized the same way on every future statement. Rules always win; everything else is categorized by AI.","The Excel export includes a Summary sheet with totals by category and by month, which is usually exactly what a tax preparer asks for. Review the categories before you rely on them — automatic categorization saves the typing, not the judgement about what's deductible.",{"h2":488,"p":489},"Keep the list stable",[490],"Whatever list you choose, keep it the same from year to year so totals can be compared, and agree it with your accountant once rather than re-inventing it every spring. If you prepare returns for several clients, see [bank statements for tax preparation](\u002Ftax-preparation); if you run the business yourself, [bank statement tools for small business](\u002Fsmall-business) covers the monthly routine.",[492,495,498,501,503],{"q":493,"a":494},"Which expense categories should a small business use?","Start from the lines of your tax form — Schedule C in the US, the SA103 boxes in the UK — and add a few practical ones such as software and bank fees. Fifteen to twenty categories cover most small businesses.",{"q":496,"a":497},"How do I categorize bank transactions for taxes?","Put a full year of every business account into one spreadsheet, separate transfers and card payments, then assign categories by payee and total them. See the step-by-step list above.",{"q":499,"a":500},"What are the Schedule C expense categories?","Part II of Schedule C lists lines 8 to 27, from advertising and car expenses to utilities, wages and other expenses, plus line 30 for business use of your home. The table above maps everyday bank transactions to those lines.",{"q":483,"a":502},"Yes. [Categorize bank transactions automatically](\u002Fcategorize-bank-transactions) with your own category list and rules, then review the result before filing.",{"q":504,"a":505},"Are credit card payments a business expense?","No. The individual purchases on the card are the expenses. The payment from your bank account to the card is a transfer and should be left out of expense totals.",[51,324,329,304,125],{"es":508,"fr":509,"en":49,"pt":510},"\u002Fes\u002Fcategorias-de-gastos","\u002Ffr\u002Fcategories-de-depenses-entreprise","\u002Fpt\u002Fcomo-classificar-despesas",{"title":12,"path":14},[513,514,515,516,517],{"id":51,"type":52,"title":53,"description":54,"path":55},{"id":324,"type":29,"title":325,"description":326,"path":327},{"id":329,"type":29,"title":330,"description":331,"path":332},{"id":304,"type":41,"title":305,"description":306,"path":307},{"id":125,"type":52,"title":126,"description":127,"path":128},[],1793285443802]